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Setting up Observations


Setting up dates and arranging for substitutes is the responsibility of the Support Provider. Please note that outside substitutes must be scheduled for a minimum of a half day  and BTSA funding is limited. Below are three options for class coverage for observations.

  1. Support Provider use of prep period to observe - No paperwork or outside approval needed.
  2. Outside Substitute needed - Schedule Tuesday - Thursday only: Single Support Provider traveling to multiple sites or multiple Support Providers and Participating Teachers at a single site.  Please do the following:
  • Coordinate observations with all Support Providers and Participating teachers on your campus to set up a half or full day sub
  • Complete a P-23 for the requested time get your principal to sign it 
  • Send the signed P-23 to Olivia Contreras at Educational Services
  • When the coded P-23 is returned, call for the substitute

      3. Prep Period Exchange for pay -  Use of a colleague on your campus willing to receive  pay in exchange for giving op prep period   Please do the following:

  • Find a colleague willing to exchange their prep period for covering your class
  • After they provide coverage, have them complete a P-20
  • Get the principal's signature, then pony to Olivia Contreras at Educational Services

Note that this process takes a week to a week and a half, so you will need to plan ahead.

If you need further assistance, contact Olivia at or phone (408) 635-2600 x6057 

Observation Form Link

 click here to download the Observation Form