Timesheet Payday Schedule
Salaried Employees - End of the Month Payday ~ P-20 and P-65 Time-sheets
March 16 through April 15 will be paid on April 30
April 16 through May 15 will be paid on May 31
May 16 through June 15 will be paid on June 30
June 16 through June 30 will be paid on July 10th. ALL time sheets for the 2014-15 fiscal year MUST be submitted by June 30.
Substitute/Contracted Employees - 10th of the Month Payday ~ P-15 and P-65 Time sheets
March 26 through April 25 will be paid on May 10
April 26 through May 25 will be paid on June 10
May 26 through June 15 will be paid on June 30
June 16 through June 30 will be paid on July 10. ALL time sheets for the 2014-15 fiscal year MUST be submitted by June 30.
Please see your site secretary for submission deadlines.
Paychecks are available for pick up at the District Office Room 203 between 9 a.m. - 4 p.m.
If paychecks are not picked up, they will be mailed after 4 p.m. If you would like someone else to pick up your paycheck, a written authorization must be provided.
Paychecks & W-2s Online
You can print / view paystubs from 2006 and W-2s from 2010 at http://ess.sccoe.org
When you register/log in, make sure the upper right hand corner states District = Milpitas USD (85). The directions are on the left column listed as "ESS.SCCOE.ORG Directions". If you notice any errors, please contact the Payroll Dept at 408-635-2600 x6012 or email@example.com
If you participated in the Section 125 plan for calendar year 2013, you MUST submit all receipts to American Fidelity by March 31, 2014. These were for expenses that were made in calendar year 2013 (no extension, no exception). See the link below for qualifying expenses.
If you have further questions on eligible expenses, please contact our American Fidelity representative, Sahak Hancer. 866-504-0010 x328 or firstname.lastname@example.org
Qualifying Event (Getting Married or Having Children)
You have 30 days from your marriage or birth/adoption of a child to add him/her onto your medical, dental, and/or vision plans. Please be advised that if you are full-time employee, dental and vision premiums are paid by the District. If you miss this 30 days, the next time you can add dependent(s) to your plan is either during Open Enrollment month of November or within 30 days of an unintentional loss of group coverage (ie: layoff). If this event happens during the summer, you must contact our office, which is open Monday - Thursday.
Meet with American Fidelity
If you have questions regarding your American Fidelity accounts or if you would like to open an account, please contact our American Fidelity representative:
Sahak Hancer - email@example.com - 866-504-0010 x328
Benefits Dept (Claims) - 800-662-1113
BENEFITS Summer Share
When employees have medical, dental, and/or vision premium contributions, summer share is deducted. This allows employees to take advantage of the pre-tax savings (if enrolled in the Section 125 plan) and the convenience of payroll deductions for their summer benefit contributions.
Certificated (10 month) employee example:
The employee's Family contribution each month is $1,072.
The amount needed for the June & July employee contribution is $1,072 x 2 months = $2,144.
$1,961.48 / 10 months (August through May) = $214.40/ month
From August through May, the employee will have $1,072 (monthly contribution) + $214.40 (summer share) deducted to cover their medical coverage. Benefit contributions are NEVER deducted from deferred pay. Deferred pay is when you elected to receive your 10 NET paychecks over a 12 month period.
Classified (9.5 month) employee example:
The employee's contribution each month is $1,072.
Since the employee is only paid 1/2 month in June, the employee may not have enough salary to cover their June benefit contribution. Therefore, their summer share covers June, July, and August.
$1,072. x 3 months (June, July, August) = $3,216.
$3,216 / 9 months (Sept through May) = $357.33 / month
From September though May, the employee will have $1,072 (monthly contribution) + $357.33 (summer share) deducted to cover their medical coverage. Benefit contributions are NEVER deducted from deferred pay. Deferred pay is when you elected to receive your 10 NET paychecks over a 12 month period.
Save on Prescriptions
SAVE MONEY on your prescriptions! Keenan, Pacific Educators, and Santa Clara County are offering FREE prescription drug cards. This is especially valuable if you do not have insurance. You cannot use this in conjunction with each other. Kaiser does not accept this card, but there are many pharmacies in the bay area that does.
- Click on the "Free Drug Card" tab
- Enter your name and group name. The group name is KEENAN (don't worry, they don't save your information on their system)
- Click "print card"
If you have any questions, please see the FAQ's section on http://www.keenansaverrx.com or contact Kathy Mueller at firstname.lastname@example.org
- Click on "Free Prescription Drug Card"
- Enter your name. If you wish not to include your email, type "None"
- Click "Create Prescription Card"
Santa Clara County
- Click on "Print your card and save today!"
- Enter your Zip code OR City & State
- Click "Next"