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Contact Us

Payroll Benefits Dept

(408) 635-2600 x6012 office

(408) 635-2621 Fax (Employment Verification)

rfeldman@musd.org

sames@musd.org

Benefit Information & Forms

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Payroll / Benefits

Timesheet Payday Schedule

Salaried Employees - End of the Month Payday  ~ P-20 and P65 Timesheets

March 16 through April 15 will be paid on April 30

April 16 through May 15 will be paid on May 31

May 16 through June 15 will be paid on June 30

June 16 through June 30 will be paid on July 10th.  ALL timesheets for the 2012-13 fiscal year MUST be submitted by June 30.

 

Substitute/Contracted Employees - 10th of the Month Payday ~ P-15 and P65 Timesheets

March 26 through April 25 will be paid on May 10

April 26 through May 25 will be paid on June 10

May 26 through June 15 will be paid on June 30

June 16 through June 30 will be paid on July 10.  ALL timesheets for the 2012-13 fiscal year MUST be submitted by June 30.

 

 

Please see your site secretary for submission deadlines.

Paychecks are available for pick up at the District Office Room 203 from 8:30am - 4pm.

If paychecks are not picked up, they will be mailed that evening.  If you would like someone else to pick up your paycheck, please provide them with a written authorization.

Paychecks & W-2s Online

You can print / view paystubs from 2006 and W-2s from 2010 at http://ess.sccoe.org

 

When you register/log in, make sure the upper right corner states District = Milpitas USD (85).  The directions are on the left column listed as "ESS.SCCOE.ORG  Directions".  If you notice any errors, please contact the Payroll Dept at 408-635-2600 x6012 or rfeldman@musd.org

Section 125

If you participated in the Section 125 plan for calendar year 2012, you MUST submit all receipts to American Fidelity by March 31, 2013.  These were for expenses that were made in calendar year 2012.  See the link below for qualifying expenses.

 

http://www.afadvantage.com/for-individuals/flexible-spending-accounts/health-flexible-spending-accounts/health-fsa-eligible-expenses.aspx

 

If you have further questions on eligible expenses, please contact our American Fidelity representative, Sahak Hancer.  866-504-0010 x328 or sahak.hancer@af-group.com

Getting Married or Having Children

You have 30 days from your marriage or birth/adoption of a child to add him/her onto your medical, dental, and/or vision plans.  Please be aware if you are full-time employee, dental and vision premiums are paid by the District.  If you miss this opportunity, the next time you can add your family to your plan is either during Open Enrollment in the month of November or within 30 days of an unintentional loss of group coverage (ie: layoff).  If this event happens during the summer, our office will be open Monday - Thursday.

Meet with American Fidelity

If you have questions regarding your American Fidelity accounts or if you would like to open an account, please contact our American Fidelity representative:

Sahak Hancer - sahak.hancer@af-group.com - 866-504-0010 x328

Benefits Dept (Claims) - 800-662-1113

Save on Prescriptions

SAVE MONEY on your prescriptions!  Keenan, Pacific Educators, and Santa Clara County are offering FREE prescription drug cards.  This is especially valuable if you do not have insurance.  You cannot use this in conjunction with each other.  Kaiser does not accept this card, but there are many pharmacies in the bay area that does.

 

Keenan

Directions:

  1.  http://www.keenansaverrx.com
  2. Click on the "Free Drug Card" tab
  3. Enter your name and group name.  The group name is KEENAN  (don't worry, they don't save your information on their system)
  4. Click "print card"

 

If you have any questions, please see the FAQ's section on http://www.keenansaverrx.com or contact Kathy Mueller at kmueller@keenan.com

 

Pacific Educators

Directions:

  1. www.peinsurance.com
  2. Click on "Free Prescription Drug Card"
  3. Enter your name.   If you wish not to include your email, type "None"
  4. Click "Create Prescription Card"

 

Santa Clara County

Directions:

  1. http://www2.caremark.com/naco/
  2. Click on "Print your card and save today!"
  3. Enter your Zip code OR City & State
  4. Click "Next"

Summer Share

When employees have medical, dental, and/or vision premium contributions, summer share is deducted.  This allows employees to take advantage of the pre-tax savings (if enrolled in the Section 125 plan) and the convenience of payroll deductions for their summer benefit contributions.

 

Certificated (10 month) employee example:

The employee's contribution each month is $1,086.56.

The amount needed for the June & July employee contribution is $1,086.56 x 2 months = $2,173.12

$2,173.12 / 10 months (August through May) = $217.31/month

From August through May, the employee will have $1,086.56 (monthly contribution) + $217.31 (summer share) deducted to cover their medical coverage.  Benefit contributions are NEVER deducted from deferred pay.  Deferred pay is when you elected to receive your 10 paychecks over a 12 month period.

 

Classified (9.5 month) employee example:

The employee's contribution each month is $1,086.56.

Since the employee is only paid 1/2 month in June, the employee may not have enough salary to cover their June benefit contribution.  Therefore, their summer share covers June, July, and August.

$1,086.56 x 3 months (June, July, August) = $3,259.68

$3,259.68 / 9 months (Sept through May) = $362.19/month

From September though May, the employee will have $1,086.56 (monthly contribution) + $362.19 (summer share) deducted to cover their medical coverage.  Benefit contributions are NEVER deducted from deferred pay.  Deferred pay is when you elected to receive your 10 paychecks over a 12 month period.